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Free contractor invoice template7/28/2023 Putting a consistent administrative system in place for both numbering and filing your invoices will mean fewer headaches if you are ever asked to produce these at a later date. Your company registration number should also be present, as well as your VAT registration number if your business is registered for VAT. Ask your client to use the invoice number as reference when paying. within 14 or 30 days from the date of invoice as examples. You should also clearly state your payment terms prominently: (1) How you expect to be paid (by cheque, made payable to xxxx and sent to xxxx) or more usually by bank transfer, so bank account number, sort code and bank name) and (2) and by when, e.g. Our contractor expenses section provides a guide on charging expenses back to your client, with particular care needing to be taken with VAT. Your company’s full trading name and registration number Total amount inclusive of VAT (if applicable) In the middle – description of services due for payment: A standard format is an abbreviated reference to the client preceding a number which can increase each time that client is issued with an invoice, such as LLO001. Should invoices be submitted in a certain way (hard copy in post or email?), or to a certain person? Getting this right from the outset should ensure settlement without complication, particularly if you are invoicing a large direct client where a busy finance department will process your payment, as opposed to being paid by your direct contact at smaller firms.Ī clear, straightforward layout, headed with the word ‘Invoice’ and followed by your business name, address and contact details, as well as the recipient’s name and address at the top, followed underneath by the description of the services/expenses and totals is key to most invoices.Įach invoice should be referenced with a unique invoice number which identifies both the invoice and the client. It’s worth checking what the procedure for submitting invoices is and if any specific details should be included on the invoice and anything else you need to send, such as your signed timesheet. Your contract terms will lay out the details regarding how often and how much you’ll be paid. Making sure that all details are correct and reflect the terms of your IT contract – with no room for query to delay payment – and ensuring you have a systematic procedure for following up non payment is something your business will rely on. Effective invoicing procedures are crucial to the financial health of all contractor limited companies.
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